Think+20

Productivity with Google Docs toc

**Introduction**
One of the "hallmarks" of Web 2.0 technology is the idea of the **Internet becoming not just "a place we go," but an application**, allowing users to perform "software" tasks (such as word processing and image editing) online, inside a web browser. Probably the best example of this trend is the development of several online office suites, including [|ThinkFree], [|Zoho Office] and [|Google Docs], which allow users to create **documents**, **spreadsheets** and **presentations** online, for free.

All of you have been using Google Docs since the day you began this course, by adding your info and marking off modules in the course spreadsheet. That should give you an idea of how useful a tool this can be. You can have over 100 people all editing a single spreadsheet online.

Discovery Exercise
Watch the Video entitled **//Google Docs in Plain English//**

media type="custom" key="4012047" While it doesn't include every advanced feature of traditional desktop office software, Google docs has many attractive features including **some that traditional desktop software can't match**. And they are always adding [|new features]. Here are a few of the highlights.


 * It's **free**. Microsoft office costs a home user about $300, a student or teacher at least $100.
 * It's **easy**. If you are familiar with the basic toolbar functions in Word, Excel and Powerpoint, you should find Google Docs fairly intuitive to navigate..
 * Documents are **stored online** and accessible from any computer. There is only one copy of each document, and you can never lose it.
 * It's **compatible** with Microsoft Office (and other file formats), allowing importing/uploading of existing documents, spreadsheets and presentations, and downloading/exporting of files to edit in Microsoft Office.
 * It's **collaborative**. Share documents with other users and edit them **simultaneously**! One useful classroom application would be for a teacher to give feedback on a student essay or paper within the Google doc, rather than on a printed version. Also great for peer-editing.
 * It offers built-in **revision history**. Google saves every version of a document with a time stamp and username (like a wiki), allowing users to
 * Compare any two versions of a document, seeing exactly what has changed.
 * Know precisely which content was contributed by each user. (e.g. teachers can evaluate and track student contributions over time).
 * Easily revert to an old version at any time.
 * **Chat feature**: Google **spreadsheets** allows users to discuss a file while working on it. Google **presentations** allows viewers to discuss the presentation while watching it online!
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Instant forms**: Create a survey, poll or other form and email it to selected respondents, or publish it to the web and send the link to desired participants. Results are instantly stored in a Google spreadsheet.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Many **sharing and publishing** options.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Documents can be public or private (unshared); Collaborators may be invited as editors or only as viewers.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Documents may be **Published** to the web for **viewing as a web page**. Simply share the URL on a website or in email.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Spreadsheets and presentations are **embeddable** in other web pages (such as wikis).
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">When you make changes to a **Published** document, the **Published** version updates automatically when the document is saved.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Use Google docs as a simple way to create web pages that share links (Example - [|Peek's Page])
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Track changes to any published document via RSS feed.

<span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**[[image:thinking.jpg]]Task**
<span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Explore Google Docs

(~15-30 minutes) -** Log into [|Google Docs] using your Google username and password. Create a new "word" document Practice using the formatting tools and features. As you explore, consider ways you might incorporate Google Docs into your classroom, professional or personal life.

When you have finished exploring, **SHARE your document** with your **pw2t coach** and with me, julia.osteen@gmail.com, <span class="wiki_link_ext" style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">and anyone else you might want to share with. (Click **Share** **> Share with Others** and enter our email addresses where it says **Invite people - as collaborators**, then click **Invite Collaborators**). <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;"> Be sure to save often.

<span class="wiki_link_ext" style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**HELP Video -** [|Intro to Google Docs Interface] <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**HELP Resource** - [|Google Docs Basics] (PDF quick reference from FCIT) <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Things to try while exploring: **
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Format text** - change font and font size, make text bold or italic, change font color, add bullets or numbers, change alignment.
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Insert a picture** from your computer or from a web URL (Insert menu) -- btw, Foreign Language teachers, the Insert menu also has a **special characters** feature!
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Add a table** and enter some text in the cells. (Table menu)
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Add a link** - Two ways: Simply copy and paste a URL into the document; Embed a link by highlighting some text and clicking __**<span style="color: rgb(1,51,223);">link **__ on the toolbar to paste the URL. Note the option to "open link in new window).
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">After you have **Saved** your file several times, check out the **Revision history** (File menu).
 * (~15-20 minutes)** Explore either the **spreadsheet** or **presentation** tools (or both if you are having fun -- I don't mind if you blog about how you lost another precious hour of your life exploring a remarkably useful tool). Begin a new file and see what you can "figure out." Again, think about how this tool might fit into your classroom, professional life, or for personal use.


 * Write a blog post reflecting** on your initial experience with [|Google Docs]. Include at least **three ideas** for using Google Docs (and spreadsheets and presentations) in classroom learning and/or professional learning/productivity. At least one idea should reflect a **collaborative** use. Please include **//Think 20//** in your post title.

<span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">[[image:stretch.jpg]]Stretch Task
<span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Upload one or more existing documents from your computer to Google Docs. See how they "look." when uploaded. (Upload link)
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">Download your Google document, spreadsheet or presentation in a format of choice (File menu)
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**Check out a sample form**. Complete this [|brief form] I created using Google spreadsheets. (Instead of sending an email invitation, I simply linked it here). To create your own form, begin a new Google spreadsheet, then click Share (without adding anything to the spreadsheet). Click the radio button that says **Invite people: "to fill out a form."** I can think of a hundred ways to use this with students and for administrative tasks!
 * <span style="font-size: 12pt; font-family: Arial, Helvetica, sans-serif;">**(OPTIONAL) Publish** a document (obviously, make it something you don't mind the world seeing). Share the URL for your published document as part of your blog post for this task.

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